No one can say I’m not a dedicated event professional. This time last week I was recovering from a last-minute stationery delivery to Florida. No, really. Crazy, right?!

Here’s the deal. Kelly McWilliams, an amazing, Florida-based wedding planner I met at Engage!11 called me about a VERY high-end styled shoot she was working on submitting to a magazine/blog that shall remain nameless for the moment. She wanted à deux to be the featured paper vendor (yay!) so I agree to do it. The shoot was scheduled for August 24 with a 5 a.m. start.

Long story short, we only had 3 days to create an entire stationery ensemble and get it to Florida. Due to some bad timing and an utter fiasco with UPS, I realized pretty quickly the package wasn’t going to make it in time for the shoot. I called every carrier I could think of. No go. The only solution was take it there myself. The timeline:

TUESDAY

  • 9 to 10am: UPS drama
  • 1:30pm: I booked a flight to Florida (see below) and try to get some work done before I head out.
  • 4:45pm: On a nonstop flight to Fort Myers
  • 8:30pm: Arrive in Florida, eat dinner, sleep a bit.

WEDNESDAY

  • 4:30am: Wake up call from planner telling me to be ready for pickup at 5:15am (ouch!)
  • 6am: Arrive at shoot
  • 6:30am to noon: Setting up with paper products. We provided the invitation (with info card and response set), menus, table numbers, escort cards, programs and a ketubah.
  • 1pm: Back on plane to Boston

Did I learn anything? You bet! Two lessons:

  1. Chase Sapphire Preferred has the best credit card rewards plan I’ve ever dealt with. I used points for the last-minute trip. I booked my flight and car online through their rewards site and I was on a plane 3 hours later. No hassle, no nothing. I didn’t even have to talk to anyone. It was almost too easy.
  2. Always try to be flexible. I know I could have called the planner and told her that it wasn’t going to happen. It would have left the entire shoot in a bad way since the paper was part of the “story” they were trying to tell. The thought of the planner and a couple of interns DIY-ing something at the last minute made my stomach turn. She couldn’t believe it when I told her what my plan was. When I showed up at the shoot, I knew that the extra effort was totally worth it and that it will be a story she tells over and over to clients, colleagues, editors and more. Every vendor that was involved today couldn’t believe it and those are all great, new connections for me now as well for when i open my Florida office (kidding!).

Here are a few behind-the-scenes photos. The quality isn’t great because, in the mad dash, I only had my phone camera. I cannot wait to share the rest of the fabulous details with you.

Vendors in the top photo:
Table & Ceremony Design: Kelly McWilliams’ Weddings by Socialites
Photography: Ashley Brockinton Photography
Videography IHeart Films
Makeup: Hope Henderson Artistry
Hair: Sir Daniel & Faces by Frohmberg
Floral design: Botanicals on the Gulf
Attire: Tie the Knot Bridal Couture Collections
Cake: Kakes by Karen
Jewelry: Ring Finger Studio
Stationery: yours truly

2 Comments on Literally going the extra mile

  1. Unique Weddings by Alexis
    September 7, 2011 at 12:08 pm (6 years ago)

    Unbelievable story, Kelli! You are truly a dedicated rockstar! Good for you! I hope the shoot is featured someplace great for you.

    Reply
    • kelli
      September 7, 2011 at 12:12 pm (6 years ago)

      Thanks Alexis! I’m always up for an adventure.

      Reply

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